The Vidyapeetha has 46 staff quarters ( 7 Type-V, 8 Type-IV, 8 Type-III, 8 Type -II, 15 Type-1 ) for teaching and non- teaching staff of the Vidyapeetha. At present, the construction of the Vice Chancellor residence and the guest house is completed.
RULES FOR ALLOTMENT OF RESIDENCES TO THE EMPLOYEES OF THE VIDYAPEETHA
1. SHORT TITLE AND APPLICATION:
These rules may be
called "The Rules for Allotment of Residences to
Vidyapeetha Employees at New Delhi.
These Rules shall come into force from 1st January 1992.
In these rules, unless the context otherwise requires:
'Allotment' means grant
of a licence to a Vidyapeetha servant to occupy
a residence in accordance with the provisions of
'Allotment Year' means
year belonging to 1st January or such other
period as may be notified by the Vidyapeetha.
'Licence Fee' means the
sum of money payable monthly in accordance with
the provisions of fundamental rules in respect
of a residence allotted under these rules.
'Emoluments' means the emoluments as defined in Fundamental Rules 45 (c) but excluding the compensatory allowance.
In the case of an officer who is under suspension, the emoluments drawn by him immediately before the date of suspension or on the 1st day of the allotment year in which he is placed under suspension, shall be taken as 'Emoluments'
'Employee' means whole
time regular employee of the Vidyapeetha who si
eligible for allotment of residence in terms of
'Family' means the wife
or husband, as the case may be and children,
step-children, legally adopted children,
parents, brothers or sisters as ordinarily
reside with and are dependent on the employee.
'Karya Parishad' means
the Karya Parishad (Executive Council) of Shri
Lal Bahadur Shastri Rashtriya Sanskrit
'Vice Chancellor' means
the Vice Chancellor of Shri Lal Bahadur Shastri
Rashtriya Sanskrit Vidyapeetha
'Registrar' means the
Registrar of Shri Lal Bahadur Shastri Rashtriya
'Vidyapeetha" means Shri
Lal Bahadur Shastri Rashtriya Sanskrit
Vidyapeetha, New Delhi. c'Priority date' of an
officer in relation to a type of residence to
which he is eligible under these rules means the
earlier date from which he has been continuously
drawing emoluments relevant to a particular type
or higher type in a post under the Vidyapeetha or on foreign service except for periods of leave.
Provided that in respect of Type-I to Type-IV the date from which the officer has been continuously in service under the Vidyapeetha shall be his priority date for that type.
Provided further that where the priority date of two or more officers, is the same, seniority among them shall be determined by the amount of emoluments. An officer in receipt of higher emolument shall take precedence over the officer in respect of Officer drawing lower emoluments and where the emoluments are equal, then the length of service shall be taken into account.
'Residence' means any
residence for the time being under the
administrative control of the Vidyapeetha
permitting an employee of the Vidyapeetha to
occupy a part of the accommodation allotted to
another employee with the prior approval of the
unauthorizedly letting out either the whole or
any part of the allotted accommodation by an
allottee to anther person with or without
payment of licence fee by such other persons.
means a transfer which involves an absence or a
period not exceeding six months.
'Transfer' means a
transfer from Delhi to any institution or on
deputation/lien to any other organization for
more than six months.
'Type' in relation to an officer means the type of residence to which he is eligible under these Rules.
No Officer shall be allotted a
residence under these Rules if the wife or husband, as
the case may be, has already been allotted a residence
by his or her employer unless such residence is
Provided that this sub-rule shall not apply where the husband and wife are residing separately in pursuance of an order of judicial separation made by any Court.
Where two officers in the
occupation of separate residences allotted under these
rules marry each other, they shall within one month of
the marriage, surrender one of the residences
If a residence is not
surrendered, as required by sub-rule (ii), the
allotment of the residence of the lower type shall be
deemed to have been cancelled on the expiry of such
period and if the residence is of the same type, the
allotment by such one of the them, as the Registrar
may decide, shall be deemed to have been cancelled on
the expiry of such period.
Where both husband and wife
are employed under the Vidyapeetha, the title of each
of them to allotment of a residence under these rules
shall be considered independently.
Where two officers in occupation of separate residences at the same station, one allotted under these rules and other from a pool to which these rules do not apply, marry each other, any of them shall surrender any one of the residences within one month of such marriage.
If an officer who owns an accommodation in Delhi, New Delhi of Delhi Cantonment in his, his wife's/husband's name or in the name of minors child or dependent relations, is on application allotted a residence under these rules, the liability for licence fee in respect of such an officer would be determined as under:
Slab of rent from owned house
Rate for licence fee to be charged
If the income from own house does not exceed Rs3000/- p.m.
If the income from own house exceeds Rs.3000/- per month but does not exceeds Rs.5000/- per month
Twice the standard licence/twice the pooled licence fee under FR-45-A or 20% of emoluments whichever is less reduced by 10% of the emoluments..
If the income exceeds Rs.5000/- p.m.
Thrice the standard licence/thrice the pooled licence under FR-45-A or 30% emoluments whichever is less reduced by 10% of the emoluments.
Save as otherwise provided by these rules, an officer will be eligible for allotment of residence of the type shown in the table below:
Type of Residence
Living Area (in Sq. Mt.)
16400 - 22400
The licence fee should be charged from the allottees as per revised rates approved by the Government of India for its employees on the revision of the pay scales.
5. APPLICATION FOR ALLOTMENT:
Every employee of the
Vidyapeetha in occupation of the Vidyapeetha's
accommodation may submit his annual Application in
such form and manner and by such dates as may be
specified by the Registrar in this behalf.
In case of officers not in
occupation of Vidyapeetha's accommodation the
Registrar shall invite applications in such form and
manner and before such date as may be specified by
An Officer joining duty in
Delhi on first appointment or on transfer may submit
his application to the Registrar within a month of his
Applications received under sub-rule (iii) on or before the 20th day of a calendar month shall alone be considered for allotment in the succeeding month.
Save or otherwise provided in
these rules, a residence, on falling vacant shall be
allotted by the Registrar preferably to an application
desiring change of accommodation in that type, and if
not required for that purpose then to the applicant
without accommodation in that type having the earliest
priority date for that type of residence subject to
the following conditions:
The Registrar shall not
allot a residence of a type higher than that to what
the applicant is eligible.
The Registrar shall not compel any applicant to accept a residence of lower type than that for which he is eligible.
An employee of the Vidyapeetha
allotted residence by the Registrar shall be required
to reside therein.
An employee will be considered
for allotment of accommodation as per the entitlement
mentioned in the rule. However, he will be
eligible to be considered for a entitled lower type
accommodation as per his option for which he would
have been otherwise eligible had he not brought hire
The Registrar may cancel the
existing allotment of an officer and allot to him an
alternative residence of the same type or in emergent
circumstances an alternative residence of the type
next below the type of residence in occupation of the
officer if the residence in occupation of the officer
is required to be vacated by the Registrar.
A vacant residence may, in
addition to allotment to an officer under sub-rule (i)
above be offered simultaneously to other eligible
officers in order to their priority dates.
The following categories of
employees shall be entitled for allotment of staff
quarters under essential service in view of the
exigency of their services.
PS to VC
Staff Car Driver
The Kulapati may at his discretion allot any staff quarter under essential service to any other employee of the Vidyapeetha in view of the administrative exigency subject to approval of Karya Parishad.
7. NON-ACCEPTANCE OF ALLOTMENT OR FAILURE TO OCCUPY THE ALLOTTED RESDIENCE AFTER ACCEPTANCE:
If any officer fails to accept
the allotment of a residence within five days or fails
to take possession of that residence after acceptance
within eight days from the date of receipt of the
letter of allotment, he shall not be eligible for
another allotment for a period of one year from the
If an officer occupying a
lower residence is allotted of offered a residence of
the type for which he is eligible he may on refusal of
the said allotment or offer of allotment be permitted
to continue in the previously allotted residence on
the following conditions namely:
That such an officer shall
not be eligible for another allotment for a period
of one year from the date of allotment letter for
the higher class of accommodation.
While retaining the existing residence he shall be charged the same licence fee which he would have had to pay in respect of the residence so allotted or offered or the licence fee payable in respect of the residence already in occupation whichever is higher.
An allotment shall be
effective from the date on which it is accepted by the
officer and shall continue in force until:
The expiry of the
concessional period under sub-clause (ii) after the
officer ceases to be on duty in the Vidyapeetha.
It is cancelled by the
Registrar or is deemed to have been cancelled under
any provision in these rules.
It is surrendered by the
The officer ceases to occupy the residence.
A residence allotted to an officer may, subject to sub-rule (3) be retained on the happening of any events specified in column 1 of the table below for the period specified in the corresponding entry to column 2 there of provided the residence is required for the bonafide use of the officers or members of his family:
Permissible period for retention of the residence
Resignation, dismissal or removal, from service, Termination of services or unauthorized absence without permission.
Retirement or terminal leave
Two months on normal licence fee and another two months on double of the normal licence fee.
Death of the allottee
Two years if the deceased or his/her dependent does not own a house at the last station.
Leave (Other then preparatory to retirement, refused leave, terminal leave, medical leave or study leave)
For the period of leave but not exceeding four months
Leave preparatory to retirement or refused leave granted under FR 86
For the full period of leave on full average pay subject to maximum of 180 days inclusive of the period permissible in the case of retirement
Study leave or deputation in or outside India
Actual period of study leave or deputation subject to a maximum period of six months. In case, however, the officer is in occupation of accommodation below his entitlement, for the entire period of study leave.
Leave on medical Grounds
Full period of leave
On proceeding on training
Full period of training
For the period of maternity leave plus leave granted in continuation upto a maximum of 5 months
Where an officer on transfer on foreign service in India is sanctioned leave and avails of it before joining duty at the new office he may be permitted to retain the residence for the period mentioned against Items (iv), (v) and (vi) or for the period of leave whichever is more.
Where an order of transfer on foreign service in India is issued to an officer while he is already on leave, the period permissible under Explanation-1 shall count from the date of issue of such order.
Where a residence is retained under sub-rule (2), the allotment shall be deemed to be cancelled on the expiry of admissible concessional period unless immediately on the expiry thereof the officer resumes duty in the Vidyapeetha.
Where an officer is on medical leave without pay and allowances, he may retain his residence by virtue of the concession under item (v) of the Table below sub-rule (2) provided he remits the licence fee for such residence in case every month and where he fails to remit such licence fee for more than two months, the allotment shall stand cancelled.
An officer who has retained the residence by virtue of the concession under item () or item (ii) of the table below sub-rule (2) shall, on re-employment in the Vidyapeetha, within a period specified in the said table, be entitled to retain that residence and he shall also be eligible for any further allotment of residence under these rules.
PROVIDED that if the emoluments of the officer on such re-employment do not entitle him to the type of residence occupied by him he shall be allowed a lower type of residence.
Notwithstanding anything contained in sub-rule (2) or sub-rule (3) or sub-rule (4) or sub-rule (5), when an officer is dismissed or removed from service or when his services have been terminated and the Registrar is satisfied, that it is necessary or expedient in the Vidyapeetha's interest to do so, he may cancel the allotment of the residence made to such officer either forthwith or with effect from such date prior to the expiry of the period of one month as referred to in item (i) of the table below sub-rule (2) as he may specify.
Where an allotment of
accommodation or alternative accommodation been
accepted, the liability for licence fee shall commence
from the date of occupation of the eighth day from the
date of receipt of the allotment letter, whichever is
earlier. Provided that no licence fee will be charged
from the Kulapati occupying the accommodation
earmarked for the Kulapati under Rule 6(v) of these
An officer who, after
acceptance fails to take possession of that
accommodation within 8 days from the date of receipt
of the allotment letter, shall be charged licence fee
from such date upto a period of 12 days, provided that
nothing contained herein shall apply where the
Vidyapeetha certifies that the accommodation is not
fit for occupation and as a result thereof the officer
does not occupy the accommodation within the period
Where an officer, who is in occupation of a residence is allotted another residence and he occupies the new residence, the allotment of the former residence shall be deemed to be cancelled from the date of occupation of the new residence. He may, however, retain the former residence without payment of licence fee on that day and the subsequent day for shifting.
10. PERSONAL LIABILITY OF THE OFFICER FOR PAYMENT OF LICENCE FEE TILL THE RESIDENCE IS VACATED AND FUNISHING OF SURETY BY TEMPORARY OFFICERS:
The officer to whom a
residence has been allotted shall be personally liable
for the licence fee thereof and any damage beyond fair
wear and tear caused there to the furniture, fixtures
of fittings or services provided therein by the
Vidyapeetha during the period for which the residence
has been and remains allotted to him or where the
allotment has been cancelled under any other
provisions in these rules, until the residence
alongwith the out-house apartment there to have been
vacated and full vacant possession thereof has been
restored to the Vidyapeetha
Where the officer to whom a
residence has been allotted is neither a permanent nor
a quasi-permanent Vidyapeetha Servant, he shall
execute a surety bond in the form prescribed in this
behalf by the Vidyapeetha with a surety who shall be
permanent Vidyapeetha Servant serving under the
Vidyapeetha for due payment of licence fee and other
charges due from him in respect of such residence and
services and any other residence provided in lieu.
If the surety ceases to be in the Vidyapeetha service or become insolvent or ceases to be available for any other reasons, the officer shall furnish a fresh bond executed by another surety within thirty days from the date of his acquiring knowledge of such event or fact, and if he fails to do so, the allotment of the residence to him shall unless otherwise decided by the Registrar, deemed to have been cancelled with effect from the date of that event.
11. SURRENDER OF AN ALLOTMENT AND PERIOD OF NOTICE:
An officer may, at any time,
surrender an allotment by giving intimation so as to
reach the Registrar atleast ten days before the date
of vacation of the residence. The allotment of the
residence shall be deemed to be cancelled with effect
from the eleventh day after the day on which the
letter is received by the Registrar or the date
specified in the letter, whichever is later. If he
fails to give due notice he shall be responsible for
payment of licence fee for then days of the number of
days by which the notice given by him falls short of
then days, provided that the Vidyapeetha may accept a
notice for a short period.
An officer who surrenders the residence under sub-rule (i) shall not be considered again for allotment of Vidyapeetha's accommodation for a period of one year from the date of such surrender.
12. CHANGE OF RESIDENCE:
Before allotment of any staff
quarters in a block, the allotting authority shall
circulate amongst all the allottees of the same block
to exercise option for change of accommodation.
It must be ensured that such change of accommodation
shall strictly be as per the seniority of allotment of
residence in the same block. Once an employee is
permitted to change his accommodation either from
upper floor to lower floor or from lower floor to
upper floor, he shall not be permitted any change
accommodation in future unless and until be becomes
entitled to higher category of accommodation.
All applications for change
made in the form prescribed by the Registrar and
received upto the 19th day of the calendar month shall
be included in the waiting list in the succeeding
month. For purpose of this the officers whose names
are included in the waiting list in an earlier month
shall be senior enblock to those whose names are
included in the list in subsequent months. The
inter-seniority of the officers included in the list
in any particular month shall be determined in the
order of their priority dates.
Change shall be offered in
order of seniority determined in accordance with
sub-rule (ii) and having regard to the officer's
preference as for as possible.
If an officer fails to accept a change of residence offered to him within five days of the issue of such offer of allotment, he shall not be considered again for a change of residence of that type for six months from the date the officer of change is made to him.
13. MUTUAL EXCHANGE OF RESIDENCE:
Officers to whom residence of the same type have been allotted under these rules may apply for permission to mutual exchange their residences. Permission for mutual exchanges may be granted if both the officers are reasonably expected to be on duty in the Vidyapeetha and to reside in their mutually exchanged residences for atleast six months from the date of approval of such change.
The Custodian of the Staff
Quarters shall be Junior Engineer(Civil) of Shri Lal
Bahadur Shastri Rashtriya Sanskrit Vidyapeetha, New
Delhi who will act under the overall supervision
of the Assistant Engineer(Civil). The Junior
Engineer(Civil) will maintain an allotment/vacation
register clearly showing the name of the allottees,
date of possession/vacation etc.
The Junior Engineer(Civil)
will be responsible for the maintenance of the staff
quarters including that of recovery of dues ,if
An employee to whom a residence has been allotted shall maintain the residence and surroundings and environments in a clean condition to the satisfaction of the Vidyapeetha. Such employee shall not grow any trees, shrubs or plants contrary to the instruction issued by the Registrar from time to time or cut or lop off any existing tree or shrub in any garden, courtyard or compound attached to the residence. No allottee shall keep pets, animals without prior permission of the Registrar.
15. SUBLETTING AND SHARING OF RESIDENCES:
No employee shall share the residence allotted to him or any of the out-houses, garages etc. except with the employees of the Vidyapeetha eligible for allotment of residences under these rules with prior approval of the Registrar. The servant's quarters, out-houses garages etc., may be used only for the bonafide purposes including residences of the servant of the allottee or for such other purposes as may be permitted by the Registrar.
No employee shall sublet the residential accommodation allotted.
PROVIDED that an employee proceeding on leave may with the prior approval in writing of the Registrar accommodate in the residence any other employee eligible to share Vidyapeetha's accommodation, as a Care taken for the period of leave but not exceeding six months.
Any employee who shares his residence shall do so at his own risk and responsibility and shall remain personally responsible for any licence fee payable in respect of the residence and for any damage caused to the residence or its premises or grounds or services provided therein by Vidyapeetha beyond fair, wear and tear.
16. CONSEQUENCES OF BREACH OF RULES AND CONDITIONS:
If an officer to whom a residence has been allotted, unauthorizedly sublets the residence or changes rent from the sharer at a rate which the Registrar considers excessive or erects any unauthorized structure in or around any part of the residence or uses the residence or any portion thereof for any purpose other then that for which it is meant or tempers with the electric or water connection or commits any other breach of the rules or of the terms and conditions of the allotment of or uses the residence or premises to be used for any purpose which the Registrar considers to be improper or conducts himself in a manner which is prejudicial to the maintenance of harmonious relations with his neighbours or has knowingly furnishes incorrect information if any application or written statement with a view to securing the allotment, the Registrar may without prejudice to any other disciplinary action that may be taken against him can the allotment.
In this sub-rule the
expression 'officer' includes unless the context
otherwise requires, a member of his family and any
person claiming through the officer.
If an officer sublets a
residences allotted to him or any portion thereof or
any of the out-houses, garages etc. in contravention
of these rules, he may, without prejudice to any other
action that may be taken against him, be charged
enhanced licence fee not exceeding four times the
standard licence fee under FR45-A or the market rent
whichever is higher.
Where action to cancel the
allotment is taken on account of unauthorized
subletting of the premises by the allottee, a period
of 60 days shall be allowed to the allottee and any
other person residing with him therein to vacate the
premises. The allotment shall be cancelled with effect
from the date of vacation of the premises or expiry of
the period of 60 days from the date of orders for the
cancellation of the allotment, whichever is earlier.
The Registrar shall be
competent to take all or any of the actions under
sub-rules (i) to (ii) to this rule and also declare
the officer ineligible who commits a breach of the
rule of allotment of residential accommodation for a
period not exceeding three years.
Where the allotment of a residence is cancelled for conduct prejudicial to the maintenance of harmonious relations with neighbours, the employee at the discretion of the Registrar may be allotted another residence of the same type.
17. OVER-DUE-STAY IN RESIDENCE AFTER CANCELLATION OF ALLOTMENT:
Where after allotment has been cancelled or deemed to be cancelled under any provisions contained in these rules, the residence remains or has remained in occupation of the officer to whom it was allotted or of any person claiming through him such officer shall be liable to pay damages for use and occupation of the residence, services, furniture and garden charges, equal to the market licence fee as may be determined by the Registrar from time to time.
PROVIDED that an officer in special cases may be allowed to retain a residence on payment of twice the standard licence fee under FR-45-A or twice the licence fee he has paying whichever is higher for a period not exceeding six months beyond the period permitted.
18. ALLOTMENT PRIOR TO ISSUE OF RULES:
Any valid allotment of residence which is subsisting immediately before the commencement of these rules shall be deemed to be an allotment duly made under these rules.
19. INTERPRETATION OF RULES:
If any question arises to the interpretation of the Rules, the decision of the Vice Chancellor, Shri Lal Bahadur Shastri Rashtriya Sanskrit Vidyapeetha thereon shall be final.
20. RELAXATION OF RULES:
The Karya Parishad may for
special reason to be recorded in writing for example
on grounds of extreme hardship to any employee, or
when the Vidyapeetha enters into a contractual
obligation with a person whose services have to be
obtained in the interest of Vidyapeetha, or for any
other compelling reasons in the interest of the
Vidyapeetha, relax all or any of the provisions of the
Rules in the case of any employee or residence or
class of employee of type of residence.
There will be reservation in
the allotment of residence to the SC/ST employees of
the Vidyapeetha as per the provisions approved/amended
by Government of India from time to time.
There will be reservation in
the allotment of residence to the Physically
Handicapped and on medical grounds to the employees of
the Vidyapeetha as per the provisions approved/amended
by Government of India from time to time.
The Karya Parishad may reserve certain number of residences for allotment to its lady staff/employees on the basis of the provisions made by the Government of India not exceeding 5% of the total number of residences for each type/class as the Karya Parishad may decide.
21. DELEGATION OF POWERS AND FUNCTIONS:
The Registrar may delegate any or all the powers conferred upon him by these Rules to any officers(s) under his control subject to such conditions as he may deed fit to impose.
In the case of any dispute the decision of the Vice Chancellor, Shri Lal Bahadur Shastri Rashtriya Sanskrit Vidyapeetha shall be final and binding.